MINUTES OF THE REGULAR MEETING
FORREST CITY CITY COUNCIL
FORREST CITY, ARKANSAS
July 5, 2011
The City Council of Forrest City, Arkansas, met in regular session
on July 5, 2011. The meeting was called to order at 6:04 p.m. Alderman
Twillie opened the meeting in prayer. The following answered roll
call: Mayor Bryant, Clerk Cochran, and City Council Members: Hollowell,
Peacock, Capps, Twillie, Jeffers, and Fields. Alderman Breeding
came in at 6:04 p.m. Alderman Oswalt and Attorney Cline were absent.
Alderman Jeffers made a motion to approve the June 21, 20ll minutes.
Second by Alderman Fields. Roll Call: All Ayes.
Mayor Bryant placed in front of the each council member a letter
from the Forrest City Water Utility inviting committee and non committee
members to attend the water department commission meeting.
Mayor Bryant read for the third reading An Ordinance To Amend Purchases
Ordinance (Ordinance NO. 1809), To Define Publication Requirements
In Competitive Bidding; And For Other Purposes; And Declaring An
Emergency sponsored by Alderman Fields. Alderman Fields made a motion
to adopt the ordinance. Second by Alderman Jeffers. Alderman Peacock
asked if the ordinance was needed for emergency situations. Mayor
Bryant stated the ordinance is needed for emergencies and day-to-day
operations. Alderman Peacock then stated, if it is an emergency
he could understand not bidding, but for anything else, he is a
firm believer in bidding. He also said if the council needed to
address emergency situations, probably $10,000 may not be enough.
But for day-to-day operations, Alderman Peacock stated he thinks
major purchases needs to be advertised and everyone given an opportunity.
Roll Call: Alderman Hollowell, Twillie, Jeffers, Fields, and Breeding
All Ayes. Alderman Peacock and Capps said No. Alderman Oswalt was
Planning Commission – Ivy Graham
Mayor Bryant stated the council should have the minutes from the
Forrest City Planning Commission approving Ivy Graham carport variance
at 1220 Linden Road. Alderman Hollowell asked if council had to
vote on the variance since it was approved by the planning commission.
Alderman Capps stated he believed that all variances and re-zonings
have to be brought before the city council; preliminary and final
plat approval is done entirely through the planning commission.
Alderman Hollowell made the motion to approve the variance for the
carport. Second by Alderman Jeffers. Roll Call: Alderman Peacock,
Capps, Twillie, Jeffers, Fields, and Hollowell. Alderman Breeding
abstained, Alderman Oswalt was absent.
Planning Commission – StoneBrook Park Subdivision
Alderman Capps stated when he was chairman of the planning commission,
he reviewed the preliminary plat for StoneBrook Park Subdivision
located at Deaderick and Dawson Roads. The plat met all criteria
of the City of Forrest City’s zoning and subdivision restrictions.
He also said Mr. Fletcher, Code Enforcement Officer reported that
StoneBrook Subdivision had not deviated from the original plat.
Alderman Capps made a motion that the city council go along with
the planning commission on the approval of the preliminary plat
review. Second by Alderman Fields. Alderman Twillie stated he thought
it needed to be put in the motion that the sub-division meets all
city codes and ordinances. Jim Petty, one of the owners of StoneBrook
Subdivision, stated that they have met a number of times with the
city’s staff, Mr. Fletcher, water department, and the city
engineer. The plans submitted were designed to meet the requirements.
Mr. Petty also said the company was not asking for any variances.
And they were not deviating from the original plans. Alderman Capps
stated sidewalks were discussed earlier but not included in the
preliminary plat; he asked would sidewalks be placed on both sides
of the street.
Mayor Bryant asked if sidewalks would cross the ditch and go over
to Central Elementary School. Mr. Petty said they would around lot
10 or 11. Alderman Capps said he had spoken to the nearby property
owner and the owner has given permission to do the sidewalks.
Alderman Capps restated his motion that the preliminary plat for
the StoneBrook Sub-Divison, which was approved by the Forrest City
Planning Commission, be approved by the city council with the contingency
that the preliminary plat and sub-division plans will adhere to
all sub-division and code regulations of the City of Forrest. Second
by Alderman Twillie. Roll Call: Alderman Hollowell, Peacock, Capps,
Twillie, Jeffers, Fields, and Breeding. All Ayes.
Police Computer Equipment Bid Opening
Boldata Systems, Fremont, California $5,330.00 no sales tax
Trever Sims, Southaven, Mississippi $6,591.20 sales taxes included
Western Auto/of Forrest City $5,228.62
Asphalt Milling Bid Opening
Apac-Tennessee, Inc Memphis Tennessee quantity 15,253.00 sq. yards
at $3.00 per sq. yard $45,759.00 quantity quoted is the equivalent
of one mile length at 26 ft. width.
If city desires to keep milled material, city must provide trucking
for that quantity but the cost will remain the same.
Civic Center Air conditioning
Mayor Bryant presented several estimates for repair or replacement
for civic center air conditioning unit; $21,427.22, $26,500.00,
$24,339.70, and $31,297 to remove and replace the 40-ton unit, all
inclusive. And with the option to replace compressors for $10,406.24
and $18,423. Alderman Twillie made a motion to allow Mayor Bryant
to negotiate with the company that has the lowest bid. Mayor Bryant
said he would try to have an ordinance for the next meeting. Second
by Alderman Peacock. Roll Call: Alderman Hollowell, Peacock, Capps,
Jeffers, Fields All Ayes. Alderman Breeding said No.
GENERAL FUND BILLS
Alderman Twillie made a motion to pay general fund bills totaling
$1,589.93. Second by Alderman Fields. Roll Call: All Ayes.
STREET FUND BILLS
Alderman Hollowell made a motion to pay street fund bills totaling
$15062.67. Second by Alderman Capps. Alderman Capps questioned the
Security Fire Protection invoice of $440 for quarterly inspection
fees; he thought it could be inspected semi-annually. Mayor Bryant
said he would check on the inspection. Roll Call: All Ayes.
Mayor Bryant stated that Mrs. Blount with People Funeral Home was
present concerning the accident; he would talk to her after the
Mayor Bryant announced he would have financials ready for the next
meeting regarding the budget for reviewing.
Alderman Twillie made a motion to adjourn at 6:35 p.m. Second by
Larry S. Bryant, Mayor
Derene Cochran, Clerk-Treasurer