The City Council of Forrest City, Arkansas, met in regular session on July 5, 2011. The meeting was called to order at 6:04 p.m. Alderman Twillie opened the meeting in prayer. The following answered roll call: Mayor Bryant, Clerk Cochran, and City Council Members: Hollowell, Peacock, Capps, Twillie, Jeffers, and Fields. Alderman Breeding came in at 6:04 p.m. Alderman Oswalt and Attorney Cline were absent.

Alderman Jeffers made a motion to approve the June 21, 20ll minutes. Second by Alderman Fields. Roll Call: All Ayes.

COMMITTEES
Water Commission
Mayor Bryant placed in front of the each council member a letter from the Forrest City Water Utility inviting committee and non committee members to attend the water department commission meeting.

UNFINISHED BUSINESS

Ordinance
Mayor Bryant read for the third reading An Ordinance To Amend Purchases Ordinance (Ordinance NO. 1809), To Define Publication Requirements In Competitive Bidding; And For Other Purposes; And Declaring An Emergency sponsored by Alderman Fields. Alderman Fields made a motion to adopt the ordinance. Second by Alderman Jeffers. Alderman Peacock asked if the ordinance was needed for emergency situations. Mayor Bryant stated the ordinance is needed for emergencies and day-to-day operations. Alderman Peacock then stated, if it is an emergency he could understand not bidding, but for anything else, he is a firm believer in bidding. He also said if the council needed to address emergency situations, probably $10,000 may not be enough. But for day-to-day operations, Alderman Peacock stated he thinks major purchases needs to be advertised and everyone given an opportunity. Roll Call: Alderman Hollowell, Twillie, Jeffers, Fields, and Breeding All Ayes. Alderman Peacock and Capps said No. Alderman Oswalt was absent.

NEW BUSINESS

Planning Commission – Ivy Graham
Mayor Bryant stated the council should have the minutes from the Forrest City Planning Commission approving Ivy Graham carport variance at 1220 Linden Road. Alderman Hollowell asked if council had to vote on the variance since it was approved by the planning commission. Alderman Capps stated he believed that all variances and re-zonings have to be brought before the city council; preliminary and final plat approval is done entirely through the planning commission. Alderman Hollowell made the motion to approve the variance for the carport. Second by Alderman Jeffers. Roll Call: Alderman Peacock, Capps, Twillie, Jeffers, Fields, and Hollowell. Alderman Breeding abstained, Alderman Oswalt was absent.

Planning Commission – StoneBrook Park Subdivision
Alderman Capps stated when he was chairman of the planning commission, he reviewed the preliminary plat for StoneBrook Park Subdivision located at Deaderick and Dawson Roads. The plat met all criteria of the City of Forrest City’s zoning and subdivision restrictions. He also said Mr. Fletcher, Code Enforcement Officer reported that StoneBrook Subdivision had not deviated from the original plat. Alderman Capps made a motion that the city council go along with the planning commission on the approval of the preliminary plat review. Second by Alderman Fields. Alderman Twillie stated he thought it needed to be put in the motion that the sub-division meets all city codes and ordinances. Jim Petty, one of the owners of StoneBrook Subdivision, stated that they have met a number of times with the city’s staff, Mr. Fletcher, water department, and the city engineer. The plans submitted were designed to meet the requirements. Mr. Petty also said the company was not asking for any variances. And they were not deviating from the original plans. Alderman Capps stated sidewalks were discussed earlier but not included in the preliminary plat; he asked would sidewalks be placed on both sides of the street.

Mayor Bryant asked if sidewalks would cross the ditch and go over to Central Elementary School. Mr. Petty said they would around lot 10 or 11. Alderman Capps said he had spoken to the nearby property owner and the owner has given permission to do the sidewalks.

Alderman Capps restated his motion that the preliminary plat for the StoneBrook Sub-Divison, which was approved by the Forrest City Planning Commission, be approved by the city council with the contingency that the preliminary plat and sub-division plans will adhere to all sub-division and code regulations of the City of Forrest. Second by Alderman Twillie. Roll Call: Alderman Hollowell, Peacock, Capps, Twillie, Jeffers, Fields, and Breeding. All Ayes.

Police Computer Equipment Bid Opening
Boldata Systems, Fremont, California $5,330.00 no sales tax
Trever Sims, Southaven, Mississippi $6,591.20 sales taxes included
Western Auto/of Forrest City $5,228.62

Asphalt Milling Bid Opening
Apac-Tennessee, Inc Memphis Tennessee quantity 15,253.00 sq. yards at $3.00 per sq. yard $45,759.00 quantity quoted is the equivalent of one mile length at 26 ft. width.
If city desires to keep milled material, city must provide trucking for that quantity but the cost will remain the same.

Civic Center Air conditioning
Mayor Bryant presented several estimates for repair or replacement for civic center air conditioning unit; $21,427.22, $26,500.00, $24,339.70, and $31,297 to remove and replace the 40-ton unit, all inclusive. And with the option to replace compressors for $10,406.24 and $18,423. Alderman Twillie made a motion to allow Mayor Bryant to negotiate with the company that has the lowest bid. Mayor Bryant said he would try to have an ordinance for the next meeting. Second by Alderman Peacock. Roll Call: Alderman Hollowell, Peacock, Capps, Jeffers, Fields All Ayes. Alderman Breeding said No.

GENERAL FUND BILLS

Alderman Twillie made a motion to pay general fund bills totaling $1,589.93. Second by Alderman Fields. Roll Call: All Ayes.

STREET FUND BILLS

Alderman Hollowell made a motion to pay street fund bills totaling $15062.67. Second by Alderman Capps. Alderman Capps questioned the Security Fire Protection invoice of $440 for quarterly inspection fees; he thought it could be inspected semi-annually. Mayor Bryant said he would check on the inspection. Roll Call: All Ayes.

Announcements
Mayor Bryant stated that Mrs. Blount with People Funeral Home was present concerning the accident; he would talk to her after the meeting.

Mayor Bryant announced he would have financials ready for the next meeting regarding the budget for reviewing.

Alderman Twillie made a motion to adjourn at 6:35 p.m. Second by Alderman Peacock.

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Larry S. Bryant, Mayor

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Derene Cochran, Clerk-Treasurer